Free Trial

What happens at the end of my trial?

You’re presented with the option to upgrade and if you enter your card details your account is made live immediately. Any information you have entered during the trial remains in your account.

What payment types do you accept?

We take all major credit cards and direct debit for UK customers. Customers paying annually can also pay by invoice.

Do I have to commit to a minimum term?

Unlike some of our competitors we don’t ask you to sign up to Staff Squared for a minimum term. Bottom line is that you can cancel at any point because we don’t want your money if you’re not ridiculously happy with Staff Squared.

Is there a contract I need to sign?

Nope. By using the software you accept our standard terms which are incredibly straightforward and you can find these here. You can also find our privacy policy here. If you have any questions just pop an e-mail to and we’d be happy to answer them.

What does it cost?

Staff Squared costs just £3 per person per month. That’s it, there are absolutely no other fees. You can find more information on our pricing page.

Do you offer discounts?

If you don’t ask you don’t get! Email and tell us why we should give you a discount.

If I enter all my data in a trial do I have to enter it again if I upgrade?

Not at all! Your trial account is the same account you will go on to use when you upgrade.

What happens if I join before my free trial period expires?

That's simple, the remaining time on your trial period will be used up before we bill you so you're guaranteed the free 14 days regardless of when you upgrade.

Getting up and running

What software and hardware do I need?

Because Staff Squared is a cloud application all you need is a browser and an e-mail address, there is no need for you to purchase any additional hardware or software.

Can somebody show me how to get the most out of Staff Squared?

It would be our pleasure! Staff Squared is perfect for small businesses. Pop along to our demo page and fill out the form to request for a demo of staffsquared.

How do I import my staff data?

It’s incredibly simple to import your staff data, you can import from a spreadsheet or enter your staff details one at a time.

Can I export my staff data?

Totally. You can export all your staff data in to a spreadsheet and download a backup of all the files in the account at any point in time.

How do I suggest a new feature or enhancement for Staff Squared?

We love hearing from new and existing customers with ideas for Staff Squared. You can contact us either using this handy little form or alternatively head over to our very active user forums and get involved in the discussions.

Can I sync my existing email calendar with Staff Squared’s calendar?

Absolutely. Whatever email client you use at the present time you are able to sync with the Staff Squared calendar.

The application

Do I have to pay extra for upgrades?

Upgrades are included in the cost of Staff Squared. You will never pay more for additional features.

What happens if I terminate a member of staff? Am I still charged for them every month?

When you terminate a member of staff they can no longer log in to Staff Squared. All of their data is kept on your account indefinitely and you can reinstate them if you wish at any point in the future. You will not be charged for terminated staff.

Data and security

Is my information in Staff Squared data safe?

We backup your data in real time, encrypt your data using bank level 128-bit security and our servers are located in a state of the art data centre right here in the UK. We also registered with the Data Protection Act to show how much we care about the security and privacy of your data.
Staff Squared is truly designed for small business and you'll find our prices are small business friendly as well. If you need more information on timesheets and time tracking, HR software integrations, absence management, staff performance ratings and on how you and your employees can use our online HR solution, please contact us. We'll be happy to help you make the best use of Staff Squared to help your small business grow and prosper.

Simple HR Software for small
that doesn't suck

Book a demo OR Start free trial