A letter should be sent to an employee to confirm the details of their promotion. This should also include confirmation of their new job title and any changes made to their salary.

Additional clauses within the document allow for the confirmation of any changes to the employee’s terms and conditions of contract and whether the promotion is subject to a probationary period to assess the employee’s suitability in terms of conduct and performance.

The letter must be signed by the employee and returned to their employer as confirmation of their understanding and acceptance of the terms and conditions set out in the letter.