UPDATE! New Files Functionality... image

UPDATE! New Files Functionality…

Staff Squared date icon13th September 2018

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We are proud to introduce your company files, remodelled. The changes made to this area of Staff Squared will completely reinvent the way in which you manage your HR documents and we cannot wait for you to see what we have done.


Manage Permissions for your Files

Files are no longer shared with everyone by default. Now, you have the option to share new files with nobody, some users, some groups or everyone upon uploading so you can be confident that the relevant files are getting to the right people.


Save your Files into Folders

Say ‘goodbye’ to labels and ‘hello’ folders. Group your files into folders which will give your Files tab a much tidier presentation.

By organising your files according to subject matters such as employee handbooks or policies and procedures, you can search for specific documents much easier and more efficiently.



Choose who should be Required to Read Files

When uploading a file that requires reading, you now have the ability to choose certain staff members to do so rather than requesting all employees to read a file that might not be relevant to them.


Reporting on Required Reading

Before now, reporting on users who have or have not read a file was very simplistic, only showing a tick or cross value against each employee’s name. This has now been completely overhauled to show even more information about who has read a file, including the date they were requested to read it, who the request was made by and when the date and time of the file actually being read by each user.



Email Files to Third Parties

From time to time, you may have files in your account that are relevant to new starters prior to their start date, or documents that need approving by a partner or associate outside of your Staff Squared family, and so, we though it was only fitting that you should be able to email files stored online to third parties not in Staff Squared.



New Colour Key

It is now much easier to distinguish between the different events in your company calendar with the introduction of your new colour key which can be found at the bottom of your calendar.



New Information in your HR Audit Tab

Managers and admin users are now able to view profile file activity for their staff in the HR Audit tab, allowing you to keep on top of any files that have been added or changed.


Default Wall Post Setting

You can still choose who can see messages posted to an employee’s wall, but now, any posts made will now only be visible to them and the user who has posted it by default unless otherwise specified.



Upload Larger Files

We have increased the size limit for uploading files. You can now upload of files up to 20mb to your Staff Squared account.


Report on Bonuses

Admins can now run a report on your staff to show any bonuses that have been awarded throughout the year. This report can be filtered using a custom date range and can be found under ‘staff reports’.



NEW: Premium Files are Available to Buy NOW!

Due to very popular demand, we are excited to announce that you can now download a range of new premium HR documents for a one-off payment of £4.99. This includes employment and staff handbook policies, staff appraisal, training and development documents and recruitment policies and job descriptions.



Coming soon!

Now that we have released these changes to your files, we are turning our attention to improving your expenses workflow, including a streamlined process and improved and more detailed expense reporting.

Keep your feedback coming. We are always keen to hear from you. You can contact us on support@staffsquared.com.

Written by Clarisse Levitan

Customer Care Team - Staff Squared

Clarisse works on our Customer Care Team to provide all of our customers with the very best care and guidance when using their HR software.

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