Staff Squared Privacy Policy
(Last Updated: 07 August, 2015)

Staff Squared is a trading name of Atlas Computer Systems Ltd. Atlas Computer Systems Limited (“we”, “us” or “our”) are committed to protecting and respecting your privacy.

This policy (together with our terms of use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

We may change this Policy from time to time. If we make any changes to this Policy, we will change the “last updated” date above. If there are material changes to this Policy, we will notify you more directly. We encourage you to check this Policy whenever you use our website and services to understand how your personal information is used.

For the purpose of the Data Protection Act 1998 (the Act), the data controller is:

Atlas Computer Systems Limited / Staff Squared
Woodland Place
Hurricane Way
SS11 8YB

Data Protection Number: Z33126116

Information we may collect from you

We may collect and process the following data about you:

  • Information that you provide us by completing forms on our site (which you may be accessing using a custom domain name eg., (our site). This includes information provided at the time of registering to use our site or subscribing to our service including contact details such as name, email address and phone number.
  • Information that you upload to, or share through, our site by using our services including profile information or any personal information in data that you upload.
  • Information that you provide to us by completing surveys on our site or as carried out by our approved third parties.
  • If you contact us for customer or technical support, we may keep a record of that correspondence or conversation.
  • Information that you provide us when carrying out transactions through our site including payment details such as credit card information and billing addresses.

Details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data and the resources that you access.

Uses made of the information

We use information held about you in the following ways:

  • To provide our services and features to you, to measure and improve those services and features and to provide you with customer and technical support.
  • To contact you with any service-related announcements from time to time.
  • To ensure that content from our site is presented in the most effective manner for you and for your computer.
  • To provide you with information concerning our products or services that you request from us or which we feel may interest you by email unless you have opted-out of receiving this information (see below for more details).
  • To carry out our obligations arising from any contracts entered into between you and us.

IP addresses and cookies

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.

Also, we may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer when you browse our sites. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service.

You may refuse to accept our cookie by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting, this may adversely affect your user experience of our site.

Marketing communications and opting-out

We will provide you with information concerning our products or services that you request from us or which we feel may interest you by email unless you have opted-out of receiving this information.

You may at any time opt-out of receiving this information by clicking on the opt-out link in the footer of a marketing email you have received or by sending us an email at [email protected].

How you can change or remove information

You may change or remove your profile information displayed through our site at any time by going to your profile and editing your information. However, if you want to change the personal information we hold about you in our systems, you will need to email your request to [email protected].

If you want to stop using your account you may deactivate it. When you deactivate an account, you will not be able to use our service and your information will not be capable of being viewed through our site. However, even after you deactivate your account, copies of your information including but not limited to name and email address may be retained by us as backup copies for legal and compliance reasons.

Where we store your personal data

The data that we collect from you is held within the UK and only accessed by staff employed directly by Staff Squared. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

All information you provide to us is stored on secure servers operated by us hosted with third party data centres. Any payment transactions will be encrypted using SSL technology. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Disclosure of your information

We may disclose your personal information to third parties:

  • In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
  • If we or substantially all of our assets are acquired by a third party, in which case personal data held by us will be one of the transferred assets.
  • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use

Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email.